How to Get the Best Discount on Hotel Supplies?

How to Get the Best Discount on Hotel Supplies?

Posted by Judson Uhre on May 8th 2022

As a hotelier or innkeeper, your goal is to provide the best quality customer service without sacrificing your bottom line. One way to do this is to procure your hotel bedding and bathroom supplies at discounted prices reserved for bulk buyers.

In this blog, we will share six tips on how you can secure the best possible rates on all your hotel bedding and housekeeping supplies.

1. Form Strategic Relationship with an Online Vendor

An essential component of getting discounts on hotel supplies is to form a strategic relationship with like-minded online suppliers. When looking for possible candidates, consider the suppliers’ marketing costs and the cost of acquiring a new hotel customer instead of catering to repeat orders that come from you.
For many online suppliers, repeat business is their bread and butter, and they will go to great lengths to retain these high-value customers. Hotel suppliers will give you certain privileges reserved only for repeat business as their repeat customers. Many marketers offer extremely lucrative benefits to their clients to ensure they keep buying. Take advantage of these marketing tactics.

2. Find out the Actual Cost of All Products + Shipping + Taxes

Before you order from your wholesale supplier, who claims to provide discounts, you should first obtain and find out the actual costs for all items (including shipping and taxes charged on the product), which is a relatively simple process.
First, put all your required products into their online shopping cart, and add your shipping address and essential relevant information. The hotel supplier’s website will automatically fetch applicable shipping and tax fees to give you a total cost. If you continue buying from the same supplier, this will accurately estimate your cost savings, this will prevent you from being surprised by the charges, but it will allow you to bargain for reduced quoted rates. It is worth noting that some prices are fixed and non-negotiable. In this case, you should consider other factors such as the accessibility of reaching the sales rep and the convenience of using this particular supplier.

3. Purchase in Bulk Quantities

Most hotel suppliers sell products at wholesale pricing. It pays to understand your lodging PAR to learn your exact yearly supply needs.
Hint: According to, PAR stock helps you determine the minimum amount of supplies needed to meet the day-to-day needs of your hotel operation. Finding the correct number is crucial to maintaining smooth operational activity.

As an example, linen is usually 3 PAR. This means you need one PAR of linen on the bed, one PAR of linen in the washer, and one PAR of linen on your shelf. To get accurate quotes, let your supplier know about your PAR needs, which allows suppliers to understand your needs better to help you out.

4. Buy one brand and stick to it.

Once you’ve decided on your minimum level of supplies needed and your supplier, it is time to stick to one brand and stick to it. The best way to get bulk discounts is to make all your purchases from a single brand. This strategically reduces your hotel supplier’s shipping costs and lets them palletize your order while passing the savings on to you.

5. Single products vs. a wide variety of products

Some wholesale suppliers deal in certain unique products, while others, such as, offer a wide range of products. Consider settling on hotel suppliers who can provide a wide range of products because they can offer a much more significant discount on their products.

Furthermore, since wide range suppliers also double as grocery stores, they can offer you the convenience of an all-in-one buying experience

6. Buy Online

The easiest way to maximize your savings is to purchase hotel supplies online instead of the usual way. It is far more accessible and can be done from the comforts of your home (you can even do this from your phone app). There is no need to call a sales representative during business hours to order goods; simply select your products, make the payments, and your products will get shipped to your hotel’s address.

Summing it All Up

Online shopping can be a lucrative option for BnB and Inns to get the best possible value for their money. It also becomes easier to form a strategic partnership with your hospitality supplier to help pay dividends in the long run.

Furthermore, online shopping makes it possible to research the total cost of all your hospitality items while giving you a bird’s eye view of your shipping and tax fees to calculate your total savings. To get the best possible value for your money, it is highly advisable to purchase in bulk quantities while sticking to just a few brands only. Let your PAR number be your guide when it comes to bulk shopping.

As a general rule of thumb, wholesale suppliers will always provide you with a much better deal when compared to retail buyers.

Finally, it makes more sense to procure all your hospitality supplies from an online vendor. Online shopping allows you to buy in bulk quantities to get the best possible savings on hotel bedding and bathroom supplies. It also becomes more convenient for your staff to order goods online than to buy from a sales representative.

Hotels for Humanity provides hotel and motel supplies at wholesale rates. You can receive some great discounts on hotel supplies.

Order today from our online store, and we will be happy to assist you with any questions you may have. Our phone number is located at the top of the page if you ever want to reach out! Alternatively, you can click here to reach out via email.