Hotel Linen: 3 Rethinking Linen Change Policies in Hotels (Part 2 0f 4)

Hotel Linen: 3 Rethinking Linen Change Policies in Hotels (Part 2 0f 4)

Posted by Judson Uhre on Aug 7th 2023


As the hospitality industry evolves, the debate over how often hotel bed sheets should be changed gains momentum. Balancing environmental concerns and guest expectations, hotel management faces the challenge of implementing a linen change policy that satisfies both guests and the planet.

Determining the Linen Change Frequency


Your lodging establishment should adopt a linen change policy that balances guest comfort and environmental responsibility. Bed sheets are changed every second day for occupied rooms, with exceptions for longer stays or guest requests. This policy aims to reduce water and chemical consumption while ensuring guest satisfaction.


  1. Guest Feedback Gathering: Actively seek guest feedback through surveys to adapt the linen change policy accordingly.
  2. Information Cards: Equip each room with cards or door hangers providing guests with information about the linen change policy and allowing them to indicate their preference.
  3. Environmental Message: Use an effective message to encourage guest participation: "We're doing our part for the environment. Can we count on you? Please reuse your towels during your stay to help us conserve natural resources."
  4. Daily Assignment Sheet: Provide housekeeping staff with a daily assignment sheet highlighting which beds require linen changes for the day.
  5. Guest Complaints Handling: Address guest complaints about linen change promptly and investigate the cause.
  6. Quality Control: Train housekeeping staff to identify instances where sheets may need to be changed beyond the scheduled day.
  7. Record-Keeping: Develop a system to record which beds have been changed and which ones have only been made up.
  8. Early Departures: Remake beds with fresh linen in case of early departures.
  9. Bed Presentation: Maintain guest perception of fresh bedding using a welcoming appearance even when sheets haven't been changed.

Sample Daily Assignment Sheet

Hotel: [Hotel Name]
Date: [Date]
Housekeeping Daily Assignment Sheet

Room Attendant: [Staff Name]

Supervisor: [Supervisor Name]

Shift: [Morning / Afternoon / Evening]


  • Check this sheet at the beginning of your shift.
  • Complete tasks as assigned.
  • Report any issues or deviations to the supervisor.
  • Maintain a high standard of cleanliness and guest satisfaction.
Room No. Status Linen Change Notes
101 Check-Out Yes N/A
102 Stayover No Guest Reuse Card
103 Stayover Yes Fresh Linen Request
104 Early Depart Yes Guest Left Early
105 Check-Out Yes N/A
106 Stayover No Guest Reuse Card
107 Stayover Yes Stains on Sheets
108 Stayover No Guest Reuse Card
109 Check-Out Yes N/A
110 Stayover Yes Regular Linen Change


  1. Room 103: Fresh linen requested, provide extra towels.
  2. Room 104: Guest left early, remake bed with fresh linen.
  3. Room 107: Stains on sheets, change entire linen set.
  4. Room 110: Regular linen change for stayover guest.

Supervisor's Notes:

  • Check rooms after cleaning to ensure quality.
  • Report any maintenance issues immediately.
  • Maintain a positive attitude and guest-centric approach.

Room Attendant's Signature: __________

Supervisor's Signature: _____________

Cost and Environmental Benefits

The hotel's new linen change policy holds potential benefits:

  • Reduced Costs: Fewer chemicals, water, and energy usage lead to cost savings in labor and laundry operations.
  • Sustainability: Reduced linen change frequency contributes to environmental conservation by saving resources.
  • Guest Satisfaction: Effective communication and guest involvement create a guest-centric approach.


Striking a balance between guest comfort and environmental responsibility is crucial for modern hotels. By implementing an informed and well-communicated linen change policy, hotels can make a positive impact on both their bottom line and the planet. With proper training, thorough operational procedures, and collaborative efforts, hotels can create a win-win situation that promotes sustainability and meets guest expectations.